Land/Site Development

Guidelines for Land/Site Development Submission and Resubmission:

SUBMISSION INSTRUCTIONS:

  1. 1. File Format and Naming:
    • Submit all documents in PDF format only. Non-PDF files will not be accepted.
    • You may submit individual PDFs, a zipped folder of PDFs, or a file-sharing link (e.g., Dropbox). For security reasons, staff cannot enter passwords or personal information into file-sharing links.
    • All documents must be submitted in PDF format, with each item saved as a separate file:
      • The application as its own PDF
      • Drawings as their own PDF
      • Supporting documents (e.g., owner’s consent, exemption affidavit, neighborhood meeting letter, etc.) as a separate PDF
    • File names should include the following information: Project Name, Application Type, Content, and Review Cycle. For resubmissions, include the project number in the file name.
    • Example File Naming Convention:
      • ProjectName_ApplicationType_Content_ReviewCycle.pdf
      • RollingHillsRezoning_ConditionalRezoning_ResponsetoStaffComments_1stRev.pdf
      • ***For resubmittals, the file name should include the project number
  2. 2. Submission Email Addresses: Land/Site Development Submittals and Resubmittals are to be emailed to Planning-EngineeringSubmittals@townofclaytonnc.org.
  3. 3. No Additional Recipients: Do not CC or BCC Town employees as this can delay the processing of your application.
  4. 4. Questions: Inboxes are strictly for document submissions. Questions should be directed to the appropriate department prior to submitting your application.
    • For inquiries regarding application fees, application status, or procedures, please contact a Development Services Coordinator at 919-553-5002 or through the directory.
    • For questions regarding the Unified Development Ordinance (UDO), please contact the Planning Department at 919-553-5002 or through the directory.
    • For review comments, reach out to Planning at 919-553-5002, Engineering at 919-553-1554, or the staff member reviewing the project via the staff directory.
  5. 5. Payment: All fees shall be paid prior to staff commencing the review process.

  7. RESUBMISSION INSTRUCTIONS:
    1. Follow all submission instructions above, and additionally:
    2. Revised Plans: Make sure your plans clearly address all feedback provided by the staff.
    3. Detailed Written Response: Include a written response for each staff comment provided. Not addressing all staff comments may lead to delays in the application's approval.